Responsible for developing, managing and documenting an effective Compliance and Integrity Program of federal, state, private and self-governance funding compacts, contracts, grants and associated agreements. Works with department directors and program managers on compliance with all contracts and grants.
• Establishes, maintains and documents an effective Compliance and Integrity Program for the federal, state, private and self-governance funding compacts, contracts, grants and associated agreements.
• Provides expertise and advice on all aspects of post-award administration including performance compliance and reporting.
• Helps department directors and managers to manage their contracts and grants throughout the post-award process.
• Understands, interprets and applies relevant regulations, guidelines and standards that affect grants; informs directors and managers.
• Stays current on federal government policy changes that affect funded projects administration.
• Works collaboratively with programs and administration to ensure compliance with federal regulations, funding guidelines and financial accountability.
• Conducts periodic reviews of budget, project performance and variances including contract modifications to assess fulfillment of fiscal and performance obligations.
• Oversees and maintains records; completes reconciliation; coordinates with various departments to ensure maintenance of complete contract files for audit compliance and archived grant files according to established procedures.
• Develops procedures for quality control.
• Maintains reporting and program compliance with local, private, state and federal agencies’ guidelines and regulations.
• Helps department directors and managers prepare final award documents;
addresses post-award issues, including requests to re-budget or to obtain no cost extensions, which may require follow up with funding agency.
• Leads close-out briefing in collaboration with Tribal Administration; addresses issues/problems identified.
• Collaborates on the preparation, progress and financial reports for all contracted programs as stipulated in the contract, grants and agreements.
• Assists departments with pre-audit preparations with tribal programs; addresses issues/problems identified in an audit assessment.
• Identifies potential areas of compliance vulnerability and risk; and provides guidance on how to avoid or deal with similar situations in the future.
• Manages Compliance Officer initiated investigations of alleged violations of law, standards of conduct, and other violations of funding and associated agreements; interviews/fact findings and analysis; presents recommendations to Leadership; and remediates the root cause via process improvement and control development.
• Coordinates trainings for employees to ensure knowledge of legislative and regulatory issues and requirements, policies and procedures to perform their duties in a lawful and ethical manner.
• Prepares reports, briefings, policy options, or other materials for use by Leadership and Administrative staff.
• Consults and coordinates with Tribal Administrator, Assistant Tribal Administrator, Finance Director and Contracts and Grants Officer regarding compliance processes and activities.
• Contributes to the overall quality of the unit’s service provision by developing and coordinating work teams and by reviewing, recommending and implementing improved policies and procedures.
• Provides or coordinates training on compliance topics to relevant program & support staff.
• Meets with various federal, state and tribal representatives to discuss and resolve intergovernmental program concerns or issues.
• Represents the Pueblo with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and Experience: Bachelor’s Degree in Business or Finance preferred or a closely related field; AND three (3) years of professional experience in grant compliance, administration of government operations or a similar field.
• Regulations and standards of various regulatory and funding agency groups.
• Theories, principles, practices, and techniques of government compliance.
• Administrative principles and practices, including goal setting, program development, implementation and evaluation.
• Project management and analytical techniques.
• Data sampling and statistical analysis techniques.
• Budgetary practices and terminology.
• Complying with applicable laws, codes and regulations.
• Performing professional-level analytical and programmatic work.
• Interpreting, applying and explaining complex federal, state and local laws related to the areas of responsibility.
• Carrying assigned projects through, from data gathering to completion.
• Training others in policies and procedures related to the work.
• Using initiative and independent judgment within general policy guidelines.
• Using tact, discretion and prudence in dealing with those contacted in the course of the work.
• Preparing clear and concise reports, correspondence and other written materials.
• Contributing effectively to the accomplishment of team or work unit goals, objectives and activities.
• Dealing successfully with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone, often where relations may be confrontational or strained.
• Communicating effectively in oral and written forms.
Required certifications, licenses and registrations:
• Valid New Mexico Driver’s License.